Agenda and minutes

Boston Town Area Committee (BTAC) - Wednesday, 23rd May, 2018 6.30 pm

Venue: Committee Room, Municipal Buildings, West Street, Boston, PE21 8QR

Contact: Janette Collier, Senior Democratic Services Officer  01205 314227 email:  janette.collier@boston.gov.uk

Items
No. Item

1.

APPOINTMENT OF CHAIRMAN

Minutes:

RESOLVED: That Councillor Sue Ransome be appointed Chairman of the Boston Town Area Committee for the Municipal Year 2018/19

2.

APPOINTMENT OF VICE-CHAIRMAN

Minutes:

Two nominations were put forward for the Vice-Chairmanship, Councillors Ben Evans and Councillor Anton Dani.  When put to the vote it was -

 

RESOLVED: That Councillor Ben Evans be appointed Vice-Chairman of the Boston Town Area Committee for the Municipal Year 2018/19

3.

MINUTES pdf icon PDF 84 KB

To sign and confirm the minutes of the last meeting, held on 25th April 2019.

Minutes:

The minutes of the meeting held on 25th April 2018 were agreed as a correct record and signed by the Chairman.

 

4.

APOLOGIES

To receive apologies for absence.

Minutes:

There were apologies for absence from Councillors Viven Edge and Paul Gleeson.

5.

DECLARATION OF INTERESTS

To receive declarations of interests in respect of any item on the agenda.

Minutes:

Councillor Nigel Welton declared his employment with Lincolnshire Housing Partnership in respect of CCTV on play sites if covered by LHP, but that this would have no influence on his decision-making.

6.

BTAC 2018/19 FINANCIAL POSITION - UPDATE pdf icon PDF 93 KB

(Information provided by Paul Julian, Chief Finance Officer, for Members to note)

Additional documents:

Minutes:

Members considered a report by the Chief Finance Officer, which provided an update on the BTAC financial position, showing the budget and projected outturn (full-year spend) for the 2018/19 year, and the projected BTAC reserve at the year end.

 

In response to a question, it was explained that expenditure was ongoing on current projects and it would be shown in the next update.  An element of expenditure related to gym equipment, which would go back to tender at a future stage.

7.

THE USE OF CCTV ON PLAY SITES

(A presentation by Andy Fisher, Head of Regulatory Services)

Minutes:

The Head of Regulatory Services gave a PowerPoint presentation on the use of CCTV on play sites in the Boston Town Area. 

 

CCTV had been installed at the play sites at Garfitts Lane and St John’s in 2015 and in Central Park and Burgess Pit in 2016.  BTAC had funded the cameras except for that installed at St John’s, which had been funded by Flood Grant. 

 

The presentation included police crime statistics and ‘live’ camera incidents for Burgess Pit, Central Park and Garfitts Lane along with anti-social behaviour outcomes from April 2017 to March 2018 for the four sites.

 

In summary, since the installation of the cameras, reported incidents in the Burgess Pit and Garfitts Lane areas had reduced from 2015/16.  Incidents in the Central Park area had increased; however, no single, clear explanation could be offered to this without in-depth analysis and research. 

 

Members discussed the use of CCTV evidence in relation to criminal acts and anti-social behaviour.  In response to questions, it was explained that incidents of anti-social behaviour could result in prosecution and reference was made to the police mobile CCTV van, which had also had an impact. 

 

Members commended the report.  Comments included appreciation of the value of the cameras and their effectiveness as a deterrent. 

 

There had been discussions about having lights that could be ‘tripped’ in Central Park; however, it had been decided they had insufficient merit owing to the impact on residents and cost.

 

Statistics relating to police incidents in other parts of the town could be seen on the police website.

8.

BTAC-FUNDED EVENTS, PAST AND FUTURE

(A presentation by Phil Perry, Head of Place and Space)

Minutes:

The Head of Place and Space gave a PowerPoint presentation to update Members on the events that had taken place recently and those planned for the coming year.

 

BTAC had supported the events programme in the last quarter of 2017/2018 and the money had enabled officers to put on additional events, including a free screening of Elf in Boston Stump last Christmas at the Festive Market event.

 

Upcoming events included three initiated by BTAC’s Events Working Group.  Boston’s Own Sausage and Beer Festival was a suggestion from a Member on the group.  Teddy Bears Picnic, which would include the mini-police, and Vikings Lost and Found were being organised by members of the public on the group. 

 

The 1940s event would be held again, mainly through funding by Boston Big Lottery.  Other upcoming events included the Fairy Door Hunt, which had been attended by 50 children when held in December, the outdoor cinema, Boston’s Food Festival, Halloween Fun, Boston Christmas Market, for which there had been a continuing increase in demand for stalls, and Santa Fun Run.  The Events Assistant circulated leaflets relating to the events.

 

In concluding, the Head of Place and Space referred to the Visit Boston website and Facebook page, which detailed all the events along with others being organised outside the Council. 

 

Members commended the work of the events team and the working group and the range of events taking place.  A Member of the working group commended officers for their considerable support and remarked on the enthusiasm of the members of the public taking part, who had come up with numerous ideas for events, and the Members themselves. 

 

In response to comments about the need for improvement of the Visit Boston website, it was reported that officers did not update this continuously due to limited resources; groups uploaded details themselves.  Officers were working with external organisations to promote the website and people would also use Facebook and Google to access information on events. 

 

The Bike Night event had grown and the Safety Advisory Group was working to ensure the event was safe. 

 

With respect to integration, specific projects had been put forward as part of the bid for Controlling Migration Funding.  Also, the Food Festival would involve many local groups, individuals and shops.  The aim was to build on all these events. 

9.

WORK PROGRAMME - STANDING ITEM pdf icon PDF 123 KB

(The Committee’s draft work programme for the year ahead for discussion)

 

Minutes:

Membership of the working groups was discussed and an invitation for another volunteer to join the Events group was issued. 

 

The following items were agreed for forthcoming agendas in addition to the standing items on policing issues and the update on BTAC’s financial position:

 

20th June 2018

 

·         BTAC Small Grants Scheme – Applications

·         Proposal for Street Litter Bin Replacement Programme

·         Town Centre Maintenance Operatives – An update on the operatives’ work

 

25th July 2018

 

·         Report back from BTAC Assets / Tour of Open Spaces

·         Report back from the Open Spaces Working Group

 

24th October

 

·         Brief Evaluation of Summer Events – Phil Perry / Kristina Willoughby