Agenda and draft minutes

Overview & Scrutiny - Environment & Performance Committee - Tuesday, 26th October, 2021 6.30 pm

Venue: Guildhall Boston

Contact: Karen Rist, Democratic Services Officer  Telephone Number 01205 314226. email:  karen.rist@boston.gov.uk

Items
No. Item

18.

APOLOGIES

To receive apologies for absence.

Minutes:

Apologies were tabled by Councillor Peter Bedford with Councillor Stephen Woodliffe substituting, Apologies for absence were also tabled by Councillor Anton Dani no substitute member in attendance.

19.

MINUTES pdf icon PDF 200 KB

To sign and confirm the  minutes of the previous meeting.

Minutes:

With the agreement of the committee the Chairman signed the minutes of the previous meeting.

20.

DECLARATION OF INTERESTS

To receive declarations of interests in respect of any item on the agenda.

Minutes:

No declarations of interest were tabled.

21.

PUBLIC QUESTIONS

To answer any written questions received from members of the public no later than 5 p.m. two clear working days prior to the meeting – for this meeting the deadline is 5 p.m. on 21 October 2021.

Minutes:

No public questions were tabled.

22.

CLIMATE CHANGE STRATEGY pdf icon PDF 188 KB

A report by the Climate Change and Environment Manager

Additional documents:

Minutes:

The Climate Change and Environment Manager presented the report supported by Portfolio Holder Councillor Paul Skinner.

Members were advised that the strategy was the next stage in the Climate Change programme moving beyond the confines of the Boroughs own carbon footprint to look at wider issues in the local communities. The strategy looked to drive down carbon emissions and ensure a more sustainable way of working.  It would also deliver benefits to health and wellbeing and offer opportunities around training, local skills and in general around a number of social value aspects.

The Strategy would present a strong message both locally and nationally that the three authorities are taking a lead in establishing a collaborative approach with partners and stakeholders.  Whilst the three authorities are at differing stages with differing commitments in terms of their own carbon aspirations, overall they would be working strategically as a whole.  Co-ordination would be key as the Council could not address many issues in isolation but it was in a good position to lead by example.  Furthermore, by establishing the document it would prove the strategic need for the authorities in securing future external funding.

The consultation process would be lengthy and key areas had already been identified based on existing data from the Department for Business, Energy and Industry and from local knowledge.

The initial working group agreed that a key point in establishing the strategy would be to convene a Climate Change Assembly and steps on how to establish one were underway with consideration of existing networks to provide a steer on the best way forward. The vision was that local authorities would provide support to a Climate Action Network but it would have its’ own Chairman and once it was established and it adopted the document, one task would be to look at establishing the delivery plan.

Boston Cabinet had already approved the document for consultation with and East Lindsey District Council set to approve it, at its forthcoming Executive meeting.  The launch date for consultation across the two Councils’ would be on 10th November 2021 to enable capture of all the activity from COP26 for inclusion in the process.  The consultation would run through to the middle of December 2021 with all stakeholders invited to attend a workshop in either Boston or Louth.  Moving forward, once the document included all the feedback from the consultation, Cabinet and the Executive would receive the final document prior to seeking adoption by Full Council in Spring 2022.

Work with South Holland District Council was at an early stage, however their Scrutiny and Executive would receive a report prior to the end of the year and with their consultation scheduled for early 2022, Officers were confident of alignment of the final strategy across the three authorities.

 

Significant committee deliberation followed which included the following:

 

In response to a question querying the lack of reference to new build developments and the standard of products required for installation, the Climate Change and Environment Manager advised  ...  view the full minutes text for item 22.

23.

MEMBER WORKING GROUP FLY TIPPING

A verbal update by the Vice Chairman Councillor Judy Welbourn.

Minutes:

 

 

Councillor Judy Welbourn advised that there had been no further meetings of the working group since the last meeting of the committee.  The Portfolio Holder had held a successful public meeting at which the Enforcement Officers had Council Officers’ admirably answered a number of difficult questions. Councillor Welbourn advised she would speak with the officer for the working group to ascertain if further meetings were required or if the group would conclude its activity and return a report through the parent committee.

24.

WORK PROGRAMME INCLUDING QUARTER 1 PERFORMANCE REPORTING. pdf icon PDF 173 KB

(For Members to note/discuss the Committee’s current work programme)

Additional documents:

Minutes:

The Transformation and Governance Manager presented the newly formatted Quarter 1 monitoring report and confirmed that the report aligned with the directorate across the alliance. The new report did not split the data by scrutiny committee remit and each committee would receive the same report.  It would enable each committee to refer items to the other committee should they wish.  The performance monitoring was colour coded red, amber and green and an overview of each ‘outside of agreed tolerance’ area followed to highlight the red markers in each directorate.

 

Assets:

Car parking was down but the performance level was not unexpected due to the impact of Covid19.

Housing and Wellbeing:

Unfortunately, due to the introduction of a new IT system, it had not been possible to include all elements of the service in quarter one as systems for housing and homelessness were not in place.  However, work was ongoing and reporting should be available for the next quarter. 

Of the two measures reported, the number of properties improved through Council intervention had improved and although the rough sleeper indicator was red, the target figure of 0 was an aspirational figure and the Council did not expect to meeting each quarter.

Organisation and Corporate Support:

The alliance carried out a number of staff surveys and a key indicator was the response to the question asking how valued the staff felt.  The response to that question had not meet the target, however it was the first time the question had been asked and therefore there had been no past data to reference in respect of the target setting.  However, ongoing work to address the issue would assess the responses further. The Council scheduled ongoing work on both values and behaviours.  The One Team Voice group enabled staff to look closely at feedback.

Operations. 

Household waste was in tolerance.  Due to a change in operation by LCC in respect of contaminated waste, no figures were available as the process was now by site and not by authority.   Fly Tipping was excellent.  However, the impact of Covid19 on the markets and changes to the markets had been severe and there was no information for the markets at this time.

Planning

The measures were very different from previously with the redaction of the extended figure having been withdrawn.  Previously data without extension would have been included in the attached comment.  If the national figures had been used, all categories’ would be green.  Officers were still considering the amended procedure for calculating these measures.

Regulation

There had been an impact of the Council’s food safety inspections during lockdown with food safety work prioritised around covid recovery.  Some areas of the previous work carried out remained outstanding but Officers were not concerned and the reasons given put the situation into context.

PSPS:

This was a new stream of reporting to Boston.

Benefit Claims had been unprecedented and alongside that, the staff managed the track and trace system.  The comments set out clearly the action now taking place  ...  view the full minutes text for item 24.