Issue - meetings

(A report by John Medler, Assistant Director – Governance & Monitoring Officer)

The Group Manager – Insights and Transformation presented a report by the Assistant Director – Governance & Monitoring Officer which provided the Committee with an update on Risk Management as at the end of June 2024 (Quarter 1). A summary of the risks, scores and changes since the last report were set out at paragraph 2.7, with full details in Appendix 1.

Members noted that:

·         An explanation had been added in respect of the four T’s of risk control (Terminate, Tolerate, Transfer and Treat).

·         Joint scrutiny work was being undertaken in respect of the partnership, from which an update would be provided to a future meeting.

·         An update had been provided in respect of the fraud risks.

·         Exception reporting of project risks was being included within future reports. This would include any projects brought forward by the Efficiency Board.

·         The risk around local business, which had been identified in the previous meeting, had been referred to the relevant Director and Assistant Director.

·         improvements had been made to the formatting of Appendix.

·         Lead Officers would be adding action dates into future reports.

The Chairman confirmed his approval of the formatting of the Appendix. Officers were requested that the stapling of future A3 documents be amended to ensure that page numbers could clearly be seen.

Councillor Anton Dani raised concerns in respect of the potential increase of homelessness in the area as a result of new government taxes on landlords and housings and capital gains. The Group Manager – Insights and Transformation advised that she would refer the matter to the Housing Team.

RESOLVED:

That the report be noted.

(A report by James Gilbert, Assistant Director – Corporate)

Portfolio Holder: Councillor Anne Dorrian

The Leader presented the quarterly report covering performance and risk monitoring information for Quarter 1 of 2024/25, as at June 2024. The quarter 1 performance targets were detailed within Appendix 1. The quarter 1 performance trends were detailed within Appendix 2. The quarter 1 risks were detailed within Appendix 3.

Members noted that changes had been made in respect of the performance measures. For example, the planning extension measures had been dropped and some new measures had been introduced in respect of the Office for Local Government (Oflog). Improvements had also been made to the formatting of the report:

·       The target and trend measures had been split and sorted by priority to make the differences clearer.

·       Shading had been added to show how the measures performed in previous quarters to make the trends clearer.

·       Additional commentary had been included for the HR measures to provide more context for absence and turnover of staff.

·       The measures had also been made quarterly, instead of year to date, to ensure that trend was easier to track over time.

The Leader advised that the majority of measures were on target. She highlighted three red measures, for which commentary had been provided for context:

·       Occupancy Rate of Industrial Units

·       Percentage of subject requests responded to within statutory timescales

·       Housing Benefit New Claims speed of processing (Year to Date) (PSPS)

Members discussed the report and commented as follows:

·       The occupancy level of the market stalls had increased over the quarter.

·       The percentage of car parking income was high as a result of the addition of income from 2023/24.

The recommendations were moved by Councillor Anne Dorrian and seconded by Councillor Dale Broughton.

RESOLVED:

That the quarterly performance and risk monitoring information for Q1 of 2024/25 be noted.