Agenda and minutes
Venue: Committee Room, Municipal Buildings, West Street, Boston PE21 8QR
Contact: Pippa Rose, Democratic Services Officer 01205 314228 email: pippa.rose@boston.gov.uk
No. | Item |
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To sign and confirm the minutes of the last meeting, held 3rd October 2022. Minutes: The minutes of the last meeting were agreed and signed by the Chairman. |
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APOLOGIES To receive apologies for absence. Minutes: Apologies of Absence were received from Councillors; Tom Ashton, George Cornah, Paul Goodale and Frank Pickett. |
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DECLARATION OF INTERESTS To receive declarations of interests in respect of any item on the agenda. Minutes: None. |
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PUBLIC QUESTIONS To answer any written questions received from members of the public no later than 5 p.m. two clear working days prior to the meeting – for this meeting the deadline is 5 p.m. on ……………….. Minutes: None. |
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(A report by Sam Knowles, Assistant Director for Finance and Deputy S151 Officer and John Medler – Assistant Director for Governance and Monitoring Officer) Additional documents:
Minutes: The Head of Procurement and Contracts presented a report which contained a revised draft set of Contract Procedure Rules with appropriate delegations that provided additional clarity around the procedures to be followed and reflected the Council’s management structure.
In accordance with section 135 of the Local Government Act 1972 every local authority must adopt standing orders with respect to the making by them or on their behalf of contracts for the supply of goods or materials or for the execution of works.
The Council’s current Contract Procedure Rules were approved by the Council in May 2016. The Council’s Contract Procedure Rules (CPR) form part of the Constitution and govern the way in which the Council procures goods, services, and works. The rules were reviewed in May 2019, but procurement best practice had developed significantly since that time along with updated legislation.
In response to Members questions the Head of Procurement and Contacts, along with the Assistant Director – Finance and the Finance Portfolio Holder confirmed that;
RESOLVED: That the Committee:
Mr Alan Pickering agreed with the decision |
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TREASURY MANAGEMENT MID-YEAR REPORT (A report by Sean Howsam – Interim Treasury & Investments Manager PSPS) Additional documents: Minutes: The Interim Treasury & Investments Manager PSPSL presented a report which contained the Mid Term Report on the Council’s Treasury Management Strategy Statement and Annual Investment Strategy. The report referred to a key element of the Council’s Governance Framework and therefore represented an important contribution to the evidence trail in support of the Annual Governance Statement 2022/23.
The report covered the following areas;
Following comments from Members the Portfolio Holder informed the Committee that he be wary of borrowing any more money as it was possible money would need to be used out of the reserves in the current financial year.
RESOLVED: That the Committee approve the contents of the report attached at Appendix A. |
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EXCLUSION OF PRESS AND PUBLIC Minutes: RESOLVED: That under Section 100(A)(iv) of the Local Government Act 1972, as amended by the Local Government (Access to Information) (Variation) Order 2006, the public and press be excluded from the meeting for the following item of business on the grounds that it involves the likely disclosure of exempt information as defined in paragraph 7A of Schedule 12A of the Order. |
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(For Members to consider the Committee’s work programme.) Minutes: No changes were made to the Work Programme. |