Agenda and minutes

Full Council - Monday, 11th April, 2022 6.30 pm

Venue: Council Chambers, Municipal Building, West Street, Boston, PE21 8QR

Contact: Lorraine Bush, Democratic Services Manager  Telephone 01205 314224 e-mail  lorraine.bush@boston.gov.uk

Items
No. Item

1.

MINUTES pdf icon PDF 173 KB

Additional documents:

Minutes:

The minutes of the meetings of the Council held on 7 March and 21 March 2022 were taken as read and signed by the Mayor as a correct record.

 

2.

APOLOGIES

To receive apologies for absence.

Minutes:

Apologies for absence were received from Councillors Alan Bell, Michael Cooper, George Cornah, Anton Dani, Viven Edge, Martin Howard, Judith Skinner and the Chief Executive.

 

3.

COMMUNICATIONS

Minutes:

The Deputy Chief Executive reported there were no deputations or petitions.

 

4.

DEPUTATIONS AND PETITIONS

Minutes:

The Deputy Chief Executive reported there were no deputations or petitions.

 

5.

QUESTIONS FROM ELECTED MEMBERS

Minutes:

The Deputy Chief Executive reported there were no questions from Members of the Council.

 

6.

QUESTIONS FROM MEMBERS OF THE PUBLIC

Minutes:

The Deputy Chief Executive reported there were no questions from the public.

 

7.

DECLARATIONS OF INTEREST

Minutes:

None

8.

AUDIT AND GOVERNANCE COMMITTEE MINUTES pdf icon PDF 115 KB

Minutes:

It was moved by Councillor Peter Watson, seconded by Councillor Tom Ashton and

 

 

RESOLVED that the confirmed minutes of the meeting of the Audit and Governance Committee held on 7 February 2022 be received.

 

 

 

9.

SOUTH AND EAST LINCOLNSHIRE COUNCILS PARTNERSHIP PERFORMANCE FRAMEWORK pdf icon PDF 266 KB

Additional documents:

Minutes:

Councillor Paul Skinner introduced a report by the Assistant Director – Corporate providing details on the further progress of the South and East Lincolnshire Councils Partnership since the last update in November 2021.

 

The report stated that the business case for the Partnership identified and established four stages for building the partnership, namely:

 

  • Setting the Foundations
  • Set Up
  • Accelerate; and
  • Embed

 

Progress on the Set Up stage of the Partnership was set out in the body of the report under the headings of:-

 

  • Post Covid Recovery Plan
  • One team approach and start of cultural alignment
  • Cross Council political working discussions
  • Common Governance framework/approach
  • Common performance framework and service standards
  • Agree Annual Delivery Plans

 

An outline Performance Framework was agreed in the last update report to Council which created a common suite of performance measures across the Partnership.  This would not replace performance reporting within sovereign authorities but was an addition to it with focus on Partnership performance.

 

Performance measures had now been added to the outline Framework, which was attached at appendix A of the report. This would enable regular reporting of progress of the Partnership in delivering its agreed priorities and the measures would also be used to help shape the future priorities over time.

 

The mechanism for delivering the strategic priorities of the Partnership were set out in Table 2 of the report.  It was noted that the partners identified would change from time to time based on the agenda for the priority partnership.

 

Informal briefings on topics of note/interest would be provided to Members, with formal reporting on the work of the Priority Partnerships being included in the twice yearly performance reports to Council.

 

None of the Priority Partnerships had decision making powers or specific budgets.  Any actions taken by the Partnership would need to be authorised in line with the sovereign Council’s constitutions and those of partner organisations.

 

Questions were raised on the list of links to missions in the levelling white paper as set out in the report, and whether they were realistic or achievable, and progress on the status with devolution.

 

Concerns were expressed regarding the pressure on Officers in the Senior Leadership Team who were now servicing three councils. In response it was stated that Officers were now able to focus one a single role, rather than having multiple roles for one Council, due to the resources made available from the partnership and being empowered to deliver.

 

In respect of performance measures, comment was made on the length of time telephone calls were waiting in the queue to speak to operators, which could result in a significant cost to those residents who could not afford it.

 

In summing up Councillor Skinner responded that a number of unforeseen additional Government schemes had impacted on the resources and response times for the Customer Services and Revenue and Benefits Teams.  The targets in the report would be achievable by working together as a partnership and with Officers who had the appropriate skills set to deliver projects.  ...  view the full minutes text for item 9.

10.

QUARTER 3 FINANCE REPORT 2021/22 pdf icon PDF 168 KB

Minutes:

Councillor Jonathan Noble presented a report by the Deputy Chief Executive Corporate Development seeking approval to utilise £729,000 of the Covid Budget Pressures Smoothing Reserve to offset income pressures being experienced during the year relating to Parking, Leisure, Markets and Investment Returns.

 

It was moved by Councillor Jonathan Noble, seconded by Councillor Paul Skinner and

 

 

RESOLVED that use of £729,000 of the Covid Budget Pressures Smoothing Reserve to offset income pressures being experienced during the year for Parking, Leisure, Markets and InvestmentReturns, be approved

 

 

11.

MOTIONS ON NOTICE

Minutes:

 

 

            Support for Ukraine

 

Councillor Jonathan Noble introduced a Motion on Notice seeking Council’s support for the people of Ukraine in the on-going conflict with Russia.

 

Members expressed their support for the motion commenting that it was important to defend freedoms and democracy and also to take practical action to help where it was possible to do so.  It was noted that the Council was involved with the resettlement scheme for Ukrainian citizens fleeing the atrocities, and as a symbol of support and solidarity logos had been applied to the refuse freighters showing clasped hands in the colours of the Ukrainian flag and the Union flag.

 

As a gesture of extending friendship towards the Ukrainian citizens, the Proposer and Seconder of the substantive motion agreed to add wording of:-

 

Officers and Cabinet be requested to explore twinning opportunities as appropriate with a Ukrainian port town or city and report back to Council.

 

It was moved by Councillor Jonathan Noble, seconded by Councillor Paul Skinner and

 

 

RESOLVED that Boston Borough Council supports the people of Ukraine in their struggle for freedom, democracy and national self-determination.

 

We condemn the Russian invasion of Ukraine and its armed forces indiscriminate killing of Ukrainian civilians.

 

Officers and Cabinet be requested to explore twinning opportunities as appropriate with a Ukrainian port town or city and report back to Council.

 

 

 

Civic Awards

 

Councillor Tom Ashton introduced a Motion on Notice to build on the success of the recent Boston Heroes Awards by holding the awards on an annual basis and expanding the categories to cover both individuals and groups who had improved the public realm, and to further encourage community volunteering going forward.

 

There was a consensus of support for the Motion however, the title of Boston Heroes was felt not to be appropriate as heroes were people who put their lives at risk, and the awards should be renamed to reflect the community work undertaken by nominees and the aims of improving community cohesion and engagement with the Council.

 

Concerns were also raised regarding the existing scheme of Service to the Community Awards and whether the proposal would be a duplication or run in parallel.

 

It was moved by Councillor Tom Ashton, seconded by Councillor Nigel Welton and

 

 

RESOLVED that this Council agrees to establish the Boston Heroes Awards on an annual basis, building on the success of the 2021/22 Awards with a broader range of categories to properly recognise both Groups as well as Individuals whose efforts have improved the public realm.

 

This Council further agrees to confer special Service in the Community Awards upon the Boston Signs Group for their work refurbishing and recreating Boston signs on the approach roads to the town; and also on the Boston Big Local Group for their efforts in creating the fantastic Boston edition of the Monopoly Board Game. Volunteers being invited to receive the thanks of the Council, appropriate certificates presented by The Worshipful the Mayor of Boston and a reception hosted in honour of the recipients.  ...  view the full minutes text for item 11.