Agenda and minutes

AGM, Full Council - Monday, 16th May, 2022 6.30 pm

Venue: Council Chamber - BBC. View directions

Contact: Lorraine Bush, Democratic Services Manager  Telephone 01205 314224 e-mail  lorraine.bush@boston.gov.uk

Items
No. Item

1.

To Elect the Mayor

Minutes:

It was moved by Councillor Peter Bedford, seconded by Councillor Nigel Welton and

 

RESLOVED that Councillor Anne Dorrian be elected Mayor of the Borough of Boston to hold office until the next Annual Meeting of the Council.

 

The Mayor Elect thereupon made the declaration required by the Local Government Act 1972, took the Chair, and acknowledged the honour that has been conferred on him.

 

(The Mayor in the Chair.)

2.

To Elect the Deputy Mayor

Minutes:

It was moved by the Mayor, seconded by Peter Watson and

 

RESOLVED that Councillor Tom Ashton be elected Deputy Mayor of the Borough of Boston to hold office until the next Annual Meeting of the Council.

3.

To receive apologies for absence.

Minutes:

Apologies of absence were received from Councillors Alan Bell, Deborah Evans, Martin Griggs, Aaron Spencer and David Brown

4.

Vote of Thanks to the Retiring Mayor.

Minutes:

It was moved by Councillor Paul Skinner, seconded by Councillor Cornah and

 

RESOLVED that the best of thanks of the Council be extended to Councillor Frank Pickett for the professional way in which he carried out his duties during his period of Office, and to Mrs. Sandra Pickett for supporting the Mayor in her role as Mayoress.

 

The Mayor presented a Borough Plaque and a Past Mayor’s Badge to the retiring Mayor, Councillor Frank Pickett, who then addressed the meeting.

5.

Vote of Thanks to the Retiring Deputy Mayor.

To receive apologies for absence.

Minutes:

It was moved by the Retiring Mayor, Councillor Frank Pickett, seconded by Councillor Anton Dani and

 

RESOLVED that the best of thanks of the Council be extended to Councillor Tom Ashton for the admirable manner in which he had carried out his duties as Deputy Mayor during the period of Office and to Miss Zoe Lane for supporting the Deputy Mayor in her role as Deputy Mayoress.

 

The Retiring Mayor presented a Borough Plaque to Councillor Ashton, who then addressed the meeting.

6.

Mayor's Scout and Mayoress' Guide.

Minutes:

(1)  The Mayor handed the Sash of Office to the new Mayor’s Scout, Miss Beth Burt.

The Mayor expressed her appreciation to Miss Freya O’Shea, the retiring Mayor’s Guide, for the manner in which she had carried out her duties during the past year, and handed the Sash of Office to the new Consort’s Guide, Eve Jackson.

7.

To receive communications (if any) from the Mayor and Chief Executive

Minutes:

None 

8.

To receive declarations of interest (if any) from Members of the Council

Minutes:

No declarations of interest were made.

9.

DEMOCRATIC ARRANGEMENTS - APPOINTMENTS 2022/23 pdf icon PDF 211 KB

A Report by the Monitoring Officer

 

A    Approve the Programme of Ordinary Meetings 2022/23

       (APPENDIX A)

 

B    Membership of Cabinet and Allocation of Portfolios

       (APPENDIX B)

 

C    Constitution of Committees

       (APPENDIX C)

 

D    Appointment of Chairmen and Vice-Chairmen of Committees

       (APPENDIX D)

 

E    Appointment of representatives to serve on external organisations

       (APPENDIX E)

 

F    To consider a dispensation for non-attendance at meetings on the

       grounds of ill health

 

G   Appointments to the Independent Remuneration Panel.

 

Additional documents:

Minutes:

The Monitoring Officer introduced a report recommending that, in accordance with the Council’s Rules of Procedure, Council consider the programme of meetings and appointments for the 2022/2023 Municipal Year as now indicated.

 

(A)PROGRAMME OF MEETINGS 2022/23

 

The Monitoring Officer drew attention to the draft programme of ordinary meetings for 2022/23. It was noted that in terms of the Council’s Constitution, the Council was required to formally approve the programme of ordinary meetings at its AGM.

 

It was moved by Councillor Paul Skinner, Seconded by Councillor Welton and

 

RESOLVED that the programme of ordinary meetings for 2022/23 as set out in Appendix A be approved.

 

(B)APPOINTMENT OF CABINET

 

The Monitoring Officer referred to Appendix B, which related to the appointment of Cabinet Members and allocation of portfolios for 2022/23, submitted for information purposes only.

 

It was moved by Councillor Paul Skinner, seconded by Councillor Nigel Welton and

 

RESOLVED that the appointment of the Cabinet and allocation of Portfolios for 2022/23, as set out in Appendix B, be noted.

 

(C) MEMBERSHIP OF COMMITTEES 2022/23

The Monitoring Officer referred to the proposed membership of the committees for 2022/23 as set out in Appendix C of the report.

It was moved by Councillor Paul Skinner, seconded by Councillor Nigel Welton and

RESOLVED that the membership of Committee for 2022/23, as set out in Appendix C, be approved.

 

(D) APPOINTMENT OF CHAIRMEN AND VICE-CHAIRMEN OF COMMITTEES 2022/23

 

The Monitoring Officer referred to the list of proposed appointments of Chairmen and Vice-Chairmen of the Committees, as set out in Appendix D of the report.

 

It was moved by Councillor Paul Skinner, seconded by Councillor Nigel Welton and

 

RESOLVED that the appointments of Chairmen and Vice-Chairmen for 2022/23 be approved as set out in Appendix D of the report; such appointees to hold office until the next Annual Meeting of the Council, or until the appointment of their successors.

 

(E) APPOINTMENTS TO EXTERNAL ORGANISATIONS

 

The Monitoring Officer referred to the schedule of appointments to external organisations as set out in Appendix E of the report.

 

It was proposed by Councillor Paul Skinner, seconded by Councillor Nigel Welton and

 

RESOLVED that the Council’s appointments to external organisations be approved as set out in Appendix E.

 

Organisation

Period of

Appointment

Previous Appointees

Nominees

Bicker Trust

Civic Year

Cooper

Cooper

Black Sluice Internal Drainage Board

(7 members)

Civic Year

Ashton

R Austin

Bedford

Cooper

Pickett

P. Skinner

Mr. M. Brookes

(Lay Member)

Ashton

R Austin

Bedford

Cooper

Pickett

P. Skinner

Mr M. Brookes

(Lay Member)

Boston Citizens Advice Bureau Management Committee (2 seats)

 

Civic Year

Griggs

Griggs

Abbott

Boston Municipal Non-Educational Charities (4 seats)

Civic Year

Woodliffe

Colin Brotherton

(Lay member)

Ashton

Woodliffe

Colin Brotherton

(Lay member)

Centrepoint Outreach

Civic Year

Welbourn

Welbourn

Council for the Protection of Rural England (Lincs Branch)

 

Civic Year

P. Skinner

P. Skinner

Heritage Lincolnshire

Civic Year

R. Austin

R. Austin

Lincolnshire County Council Health Scrutiny Committee

(1 seat and 1 substitute – non Cabinet members)

Civic Year

Woodliffe

Chalmers

Woodliffe (sub)  ...  view the full minutes text for item 9.

10.

INTERIM APPOINTMENT OF MONITORING OFFICER pdf icon PDF 174 KB

A report by the Chief Executive.

Minutes:

The Chief Executive introduced a report to appoint an Interim Joint Monitoring Officer for the period from 17 May 2022 to 24 May 2023.

 

It was proposed by Councillor Paul Skinner, seconded by Councillor Nigel Welton and

 

 

RESOLVED that;

  1. Subject to similar decisions to be taken by the other two Councils, John Medler becomes the Interim Joint Monitoring Officer of Boston Borough Council, East Lindsey District Council and South Holland District Council from 17 May 2022 until 24 May 2023 as a shared officer in accordance with s113 of the Local Government Act 1972 and subject to the terms of the Memorandum of Agreement between the three Councils.
  2. The s151 Officer be authorised to vary the budget for legal fees, in order to reflect the likely need for additional legal support to the Interim Monitoring Officer

For the present time, Lincolnshire County Council Legal Services be identified as Solicitor to the Council.