Agenda item

(A report by John Medler, Monitoring Officer)

A)   To Approve the Programme of Ordinary Meetings 2023/24

(Appendix A)            

B)   Appointment of Chairmen and Vice Chairmen of Committees

(Appendix B)            

C)   Membership of Committees

(Appendix C)              

D)   Appointment of representatives to serve on external organisations

(Appendix D)              

(Following conclusion of the above items, the Council will be formally asked to adjourn the meeting to be reconvened on Thursday 25^th May at 6.30pm to receive the following items)

The Monitoring Officer introduced a report recommending that, in accordance with the Council’s Rules of Procedure, Council consider the programme of meetings and appointments for the 2023/24 Municipal Year as now indicated.

(A)PROGRAMME OF MEETINGS 2023/24

The Monitoring Officer drew attention to the draft programme of ordinary meetings for 2023/24. It was noted that in terms of the Council’s Constitution, the Council was required to formally approve the programme of ordinary meetings at its Annual Meeting. The Monitoring Officer drew Members attention to the start times listed on page 32 of the agenda and clarified that the start time for the Planning Committee was 10am

It was moved by Councillor Dorrian, Seconded by Councillor Broughton and

(B)APPOINTMENT OF CHAIRMEN AND VICE-CHAIRMEN OF COMMITTEES 2023/24

The Monitoring Officer referred to the list of proposed appointments of Chairmen and Vice-Chairmen of the Committees, as set out in Appendix B of the report. 

The Monitoring Officer made the Council aware OF the following:;

• Councillor Pryke had withdrawn his nomination for Chairmanof the Overview & Scrutiny Committee – Environment & Performance Committee, leaving only Councillor Rylott.
• There were two nominations for the Planning Committee Vice-Chairman, Councillor David Scoot and Councillor Alison Austin.

A vote was taken and Councillor Scoot was appointed as Vice Chairman of the Planning Committee.

It was subsequently moved by Councillor Anne Dorrian, seconded by Councillor David Scoot and

(C)MEMBERSHIP OF COMMITTEES 2023/24

The Monitoring Officer referred to the proposed membership of the committees for 2023/24 as set out in Appendix C of the report.

The Monitoring Officer advised of the following amendments to Appendix C:

·       Overview and Scrutiny Corporate and Community Committee – The Independent 20/20 Group and the Independent Group had been allocated one seat each on the Committee and Councillors Gleeson and R. Austin were nominated to these seats.

·       Audit and Governance Committee – The Boston Independent Group had nominated Councillor Staples as a substitute member.

·       South East Lincolnshire Joint Strategic Planning Committee – The Independent 20/20 Group had nominated Councillor Peter Bedford to the Group’s allocated seat on the Committee.

A member questioned that Cllr Gilbert was shown as a member of the Independent 20/20 Group and as a Non Aligned Member in Appendix C. It was confirmed that Councillor Gilbert had joined the Independent 20/20 Group and that the committee seat allocations to groups reflected the political balance of the authority.

It was moved by Councillor Anne Dorrian, seconded by Councillor Dale Broughton and

(D) APPOINTMENTS TO EXTERNAL ORGANISATIONS

The Monitoring Officer referred to the schedule of appointments to external organisations as set out in Appendix D of the report. Due to the number of nominations received individual votes were taken on the appointments to all external organisations. Following which it was

PART 2 – LONG TERM APPOINTMENTS

The Council was adjourned at this point in the meeting until 6.30pm on 25^th May 2023. Members were requested to retain all papers for use at that time.